Job Description

Note for Current UM Employees

Current employees must apply internally via ConnectU >   connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The University of Mississippi Esports Department is an internationally recognized higher education esports department. This program focuses on three main tenants: Competitive Excellency, Club and Community Inclusiveness and Academic Integration.

Ole Miss Esports is a top 10 department competitively. With a League of Legends Teams that has been a top 5 nationally rank team since 2024, they have just had the honor of both competing in the 2025 national championship, and compete professionally in NACL. The Varsity Rocket League team as well is a Top 15 nationally rank program with multiple LAN appearances to its name. Beyond that the Ole Miss Esports Club boasts multiple conference championships and attends LANs regularly. 

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Administration 

Sub-Family -  Administration Operations

Career Track / Level - P2

Grade - 7

Role Summary

Administers day-to-day fiscal, administrative, and operational activities of a department or set of departments. Administers fiscal, budgetary, and/or other associated transactions, strategic implementation and administration, internal and external operational/administrative liaising, and reporting.

This role focuses on the club and community aspects of the department. It work closely with students in time sensitive manner to put on events, manage club expectations, and balance the use of facility. They will oversee the facility to make sure it is functioning. The Program Manager of Club and Community should expect to oversee student workers and potentially a GA in order to best serve our student body. They will also help the director of the university create a sustainable vision of lasting success for the program. including working with stakeholders on campus to assure student eligibility to compete. 

Examples of Work Performed

• Supervise Club E-board: Oversee the activities and decisions of the esports club's executive board, providing support and guidance as needed. (10%)
• Club Growth and Sustainability: Develop strategies to grow the esports club, increase membership, and ensure long-term sustainability. (10%)
• Development of New Student Committees: Create and oversee student committees focused on various aspects of esports program development and management. (10%)
• Maintain Operational Viability of Facility: Ensure the esports facility is well-maintained, functional, and compliant with regulations and standards. (10%)
• Advise Club: Provide guidance and leadership to the esports club's executive board on matters related to club operations and development. (5%)
• Creating Events: Plan and execute esports tournaments, leagues, and other events to engage the community and attract new participants. (5%)
• Growing the Footprint of Esports: Develop strategies to increase the popularity and participation in esports within the community and region. (5%) 
• Adding New Games: Identify and introduce new esports titles to the program, considering popularity, feasibility, and student interest. (5%)
• Grade Checks: Monitor the academic progress of student-competitors to ensure they maintain eligibility requirements. (5%) 
• Manage Non-Scholarship Teams: Oversee the development and performance of non-scholarship esports teams, providing coaching and support as needed. (5%)
• Study Hall: Establish and oversee study hall sessions to support student-athletes in balancing academics and esports commitments. (5%) 
• Supervise Graduate Assistant: Direct and supervise graduate assistants supporting the esports program in various capacities. (5%) 
• Repairs and Structural Integrity: Coordinate repairs, maintenance, and upgrades to the facility to ensure a safe and conducive environment for esports activities. (3%)
• Connect with Alums: Maintain relationships with alumni of the esports program, leveraging their support and expertise for the benefit of current students. (3%)
• Working With Advisors: Collaborate with academic advisors to support student-athletes' academic success and overall well-being. (3%) 
• Recruitment: Recruit talented players and staff to enhance the competitiveness and reputation of the program. (2%)
• Keeping Up to Date with Law and Policy: Stay informed about relevant laws, regulations, and policies affecting esports and ensure compliance. (2%) 
• Outside Groups Using the Space: Coordinate with outside groups interested in using the esports facility, ensuring their needs are met while prioritizing the program's activities. (2%)
• Stay Up to Date on Major Tech Happenings: Keep abreast of technological advancements in esports equipment, software, and trends to maintain a competitive edge. (2%) 
• Other Jobs as Assigned: Work with the Director of Esports Programs to accomplish goals to push the program forward. (2%)
• In Charge When Director is Absent: Assume leadership responsibilities in the absence of the esports program director, ensuring continuity of operations and decision-making. (1%) 

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Administer and oversee day-to-day fiscal activities, including financial transactions, budget tracking, and expense management for the department(s).
2. Assist with administrative tasks such as coordinating meetings, managing correspondence, and maintaining records and documentation.
3. Develop and monitor departmental budgets, ensuring adherence to financial policies and procedures.
4. Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
5. Serve as a liaison between the department(s) and internal stakeholders, other departments, and external partners or vendors.
6. Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
7. Prepare regular reports and presentations on departmental performance, financial status, and operational metrics for management and other stakeholders.
8. Assist in the development and implementation of administrative policies, procedures, and guidelines to ensure compliance and best practices.
9. Coordinate and support departmental projects and initiatives, including tracking progress, facilitating communication, and ensuring timely completion.

Minimum Education/Experience

Education: Bachelors Degree

Experience: (3) Three Years Experience

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

For full consideration; please include a resume and cover letter with your application.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Job Tags

Similar Jobs